The Knowledge Base module in Prestartr serves as your central repository for critical information, empowering your team with easy access to essential documentation and vital alerts. This module is organized into two main areas:
Knowledge Base and Notification Centre.
Knowledge Base:
-
Articles: Manage and access all user-created articles here.
- See Managing Knowledge Base Articles for more info.
-
Article Groups: Organize your articles logically within the "Article Groups" subsection.
- See Managing Knowledge Base Articles for more info.
- Risk Register: The "Risk Register" provides a detailed list of all your pre-set Job Safety Analysis (JSA) and Safe Work Method (SWM) Risks. These risks are configured within the Prestartr "Catalogue" module.
- Test Register: The "Test Register" offers a customizable list of items that can be set up directly within this subsection using the "Edit" function. See Managing the Test Register for more details.
Notification Centre:
- Daily Notifications: Setup notification when a form or entity reaches a set threshold, such as expiry date.
- Work Order Notifications: Setup notifications when a Work Order Task has a predefined amount of labour booked against it via Time log.
Managing Daily Notifications
The Notification engine runs daily, sending email alerts based on your specific form or entity setup.
Notifications from this setting will be sent from notifications@prestartr.com.
To add a new Notification, click the Add icon in the top right.
Enter the Name in the name field, select the Contacts to Notify, and the specific message you want to be in the email notification.
The Notification type can be set to either Form or Entity.
A common example for Form is a Training Record.
When setting up a Form Notification, you select the Form Template, set any Rules, and select the Columns of information to display.
In the example to the right, this will display a soon to expire Training Record form.
- Linked Entity (Name of User)
- Form Status (Draft/Submitted)
- Certificate/License/Course Name
- Course Provider
- Expiry Date
To Edit a notification, click the Edit pencil.
To Delete a notification, click the Rubbish icon.
Configuring Notification Rules
Notifications can be configured based on specific Forms or Entities (People, Jobs, Plant, Companies, or Work Orders).
When a rule is met, the system triggers a notification message to designated contacts, which can include customized columns of data.
Understanding Rule Operators
Before configuring your fields, it is helpful to understand how each rule operator works:
Text & Value Operators
Contains: The field contains the specific value entered.
Does Not Contain: The field does not contain the specific value entered.
Begins With: The field begins with the specific value entered.
Does Not Begin With: The field does not begin with the specific value entered.
Ends With: The field ends with the specific value entered.
Does Not End With: The field does not end with the specific value entered.
State Operators
Selected: The checkbox was selected (checked).
Not Selected: The checkbox was not selected (unchecked).
Empty: Only triggers if the specified field has no value.
Not Empty: Only triggers if the specified field contains any value.
Date Operators
Static: Triggers based on a specific, fixed date condition. Options include: Equals, After, On and After, Before, Does Not Equal, and Between X and Y dates.
Relative: Triggers based on a rolling timeframe relative to today. Format uses + or - a number followed by D (Days), W (Weeks), M (Months), or Y (Years). (Example: -14D triggers relative to the last 14 days).
Expired: The current date is after the date set in the field.
Not Expired: The current date is before the date set in the field.
Form Notifications
To create a form notification, you must first select a form template. After selection, you can apply rules based on the specific fields within that form.
Form Field Types and Available Rules
| Field Type | Available Rule Operators |
| Question | Equals, Empty, Not Empty |
| Combo Box | Equals, Empty, Not Empty |
| Text | Contains, Does Not Contain, Begins With, Does Not Begin With, Ends With, Does Not End With, Empty, Not Empty |
| Date | Static, Relative, Empty, Not Empty, Expired, Not Expired |
| Photo | Empty, Not Empty |
| Check Box | Selected, Not Selected |
| Signature | Empty, Not Empty |
How Form Notifications Work
Once the system validates the ruleset, it sends the notification message to the specified contacts. You can include additional data columns in the notification:
Form Metadata: Form name, Linked Table, Linked Entity, Creation Date, Last Modification Date, Owner, Form Group, Form Status, Form Template Name, and Zone.
Form Template Fields: The specific data entered into the fields on the form.
Entity Notifications
You can trigger notifications based on changes or conditions within specific entities: People, Job, Plant, Company, and Work Order. The rules available depend entirely on the entity and field chosen.
A. People Entity
| Field | Available Rule Operators |
| Pay Type | Equals, Empty, Not Empty |
| People Group | Equals, Empty, Not Empty |
| Job Title, Email, Mobile, Name | Contains, Does Not Contain, Begins With, Does Not Begin With, Ends With, Does Not End With, Empty, Not Empty |
B. Job Entity
| Field Category | Specific Fields | Available Rule Operators |
| Text Fields | Name, Telematics ID, Telematics Provider, Code, Purchase Order Number | Contains, Does Not Contain, Begins With, Does Not Begin With, Ends With, Does Not End With, Empty, Not Empty |
| Numeric Fields | Break Duration, Budget | Equal, Greater Than, Greater Than or Equal To, Less Than, Less Than or Equal To, Does Not Equal, Between X (inclusive) and Y (exclusive), Empty, Not Empty |
| Date Fields | Start Date, First Claim Period Start Date, First Claim Period End Date | Static, Relative, Empty, Not Empty, Expired, Not Expired |
| Status/Dropdowns | Dockets Require SMU, Bill by SMU, Job Groups, Status | Equals, Empty, Not Empty |
| Time Fields | Default Start Time | Static, Empty, Not Empty |
C. Plant Entity
Because plant equipment tracks a vast amount of data, fields are categorized by the rules they support.
1. Text Rule Operators
(Contains, Does Not Contain, Begins With, Does Not Begin With, Ends With, Does Not End With, Empty, Not Empty)
Applicable Fields: Accounting ID, Accounting System, Battery Model, Brake Controller Model, Brakes Model, Capacity, Coolant Type, Current Market Value, Custom Barcode ID, Engine #, External QR ID, Final Drive Oil Type, Contract No, Fire Extinguisher ID, Fire Extinguisher Size, First Aid Kit ID, Physical Location, Hitch Make, Hitch Model, Hydraulic Oil Air Filter Model, Hydraulic Oil Engine Make, Hydraulic Oil Engine Model, Hydraulic Oil Filter Kit Number, Hydraulic Oil Type, Internal ID, Load Scales Make, Load Scales Model, Load Scales Serial Number, Model, Name, NHVR Quad Float TLC 2-1 Category, Plant ID, Primary Engine Label, Primary Engine Make, Primary Engine Model, Primary Engine Oil Filter, Primary Engine Oil Filter Model, Primary Engine Type, Primary Engine Oil Volume, Primary External Air Filter, Primary Filter Kit, Primary Fuel Filter Model, Primary Fuel Separator Model, Primary Hydraulic Oil Filter Model, Primary Internal Air Filter, Quad Float TLC 2-1 Category, Registration, Secondary Engine Description, Secondary Engine Make, Secondary Engine Model, Secondary Engine Oil Filter, Secondary Engine Oil Filter Model, Secondary Engine Oil Type, Secondary External Air Filter Model, Secondary Filter Kit, Secondary Fuel Filter Model, Secondary Fuel Separator Model, Secondary Hydraulic Oil Filter Model, Secondary Internal Air Filter Model, Serial #, Telematics ID, Telematics Provider, Tertiary Engine Make, Tertiary Engine Model, Tertiary Engine Oil Filter, Tertiary Engine Oil Filter Model, Tertiary Engine Oil Type, Tertiary External Air Filter Model, Tertiary Filter Kit, Tertiary Fuel Filter Model, Tertiary Fuel Separator Model, Tertiary Hydraulic Oil Filter Model, Tertiary Internal Air Filter Model, Toolboxes Fitted, Transmission Oil Type, Transmission Type, VIN, Wiper Model Front, Wiper Model Back, Location (Service Register).
2. Numeric Rule Operators
(Equal, Greater Than, Greater Than or Equal To, Less Than, Less Than or Equal To, Does Not Equal, Between X
and Y, Empty, Not Empty)
Applicable Fields: Aux Fuel Tank Size, BCM, Bucket Capacity, Coolant Volume (L), Digging Depth, Engine Power, Expected Fuel Consumption (L/100km), Final Drive Oil Volume (L), Day of Month Payment, Fuel Capacity, Gross Vehicle Mass, Ground Clearance, GST Payment, GVM Weight, Height, Hydraulic Oil Volume (L), Internal Charge (per day), Length, Load Capacity, Load Scales Capacity, Load Scales Division, Max Dig Depth, Max Dump Height, Net Power, NHVR Quad Float Loaded Height, Number of Engines, Operating Weight (Tons), Pin Size (mm), Pin Spacing (mm), Primary Engine Oil Volume, Purchase Price ($), Quad Float Loaded Height, Reach, Amount Financed, Amount Incl. Interest, Repayment Amount/Month, Residual Payment, Term (Months), Secondary Engine Oil Volume, Smart Fill Number, Tertiary Engine Oil Volume, Tow Capacity Braked, Tow Capacity Unbraked, Tracks/Running Gear Date Tracks Last Replaced, Tracks/Running Gear Meter Reading at Replacement, Transmission Oil Volume (L), Vehicle Fuel Tank Size, Width, Current Odometer Reading (Service Register), Countdown (Service Register), Next Service Due (Service Register).
3. Selection / State Operators
Checkbox Fields (Selected, Not Selected): Brake Controller Fitted, Case Drain Fitted, Is External, Has Secondary Engine.
Dropdown/Lookup Fields (Equals, Empty, Not Empty): Driver/Operator, Entity, Job Allocated To, Lease Allocation, Lender, Plant Groups, Purchased Date, Product Type, Sold To, Status.
4. Date Rule Operators
(Static, Relative, Empty, Not Empty, Expired, Not Expired)
Applicable Fields: Brakes Last Changed, Build Date, Electrical Retest Date, Fire Extinguisher Expiry, First Aid Kit Expiry, GST Payment Date, Last Calibration Date, Last Electrical Test Date, Last Lifting Test Date, Load Scales Calibration, Next Calibration Date, Next Lifting Certification, Primary Date Tracks, Purchased Date, Registration Expiry, Repayment End Date, Repayment Start Date, Risk Assessment Expiry, Secondary Date Track, Sold Date, Tyres Last Replaced, Warranty Date, Expected Due Date (Service Register).
D. Company Entity
| Field | Available Rule Operators |
| Company Groups | Equals, Empty, Not Empty |
| Email, Name, Note, Phone | Contains, Does Not Contain, Begins With, Does Not Begin With, Ends With, Does Not End With, Empty, Not Empty |
E. Work Order Entity
| Field Category | Specific Fields | Available Rule Operators |
| Text Fields | Name | Contains, Does Not Contain, Begins With, Does Not Begin With, Ends With, Does Not End With, Empty, Not Empty |
| Status/Dropdowns | Status | Equal, Empty, Not Empty |
| Date Fields | Start Date, Due Date, End Date, Creation Date | Static, Relative, Empty, Not Empty, Expired, Not Expired |
Managing Work Order Notifications
In the Work Order Notification section, enter the percentage threshold that you would like to trigger an email notification. This percentage is linked to the Quantity Used on a Work Order Task.
When a Time Log is entered against a Work Order Task, it will send a notification if it passes the set threshold.
In the Contacts to Notify drop-down, select any number of relevant contacts.
Click Save to update your Work Order Notification preferences.
Notifications from this setting will be sent from notifications@prestartr.com.
training record example
registration expiry example
